Approval Process

1. Review and Action in International Studies and Programs

All proposed international institutional linkage agreements must be reviewed in the International Studies and Programs' (ISP) Office of the Dean. This process covers the items listed hereunder.

    • Rationale for having a signed agreement

    • Inclusion of necessary provisions (See Guidelines).

    • Appropriate signatories, including the Provost

    • Consultation with the relevant Area Studies Center Director

    • Review by the Office for International Students and Scholars (OISS), the Office of Study Abroad (OSA) and the Registrar's Office, if the agreement involves an exchange of students, faculty members or international scholars working at MSU

    • Review by the Office of the General Counsel, Office of the Registrar and/or Office of Contracts and Grants as appropriate

    • Review by the University's Advisory/Consultative Committee (A/CC)

     

2. Review by the MSU Office of the General Counsel

Generally the Office of the General Counsel (OGC) reviews all agreements, including all contracts and agreements with legal ramifications or potential liabilities. Agreements which could pose potential liability issues for MSU are reviewed by the OGC and other pertinent offices (such as MSU Technologies), while those involving patient care also are scrutinzed thoroughly.

3. Review by the MSU Office of Contracts and Grants

The Office of Contracts and Grants must review any agreement that involves financial transactions and obligations between MSU and other parties.

4. Review by the University's Advisory/Consultative Committee

The Advisory/Consultative Committee (A/CC) on International Studies and Programs, with elected representatives from every college, advises the Dean of ISP on all contracts and agreements that involve MSU or any of its constituent parts and international institutions. A summary of the review and approval process is provided below.

    • Following the necessary review by ISP, General Counsel and/or Contracts and Grants, the ISP's Office of the Dean will forward all new international linkage agreements to the A/CC for review. International linkage agreement renewals or subsequent agreements (originating from a previously-approved agreement) must be reviewed by ISP's Office of the Dean and the Offices of General Counsel and/or Contracts and Grants as appropriate.

The International Agreement Subcommittee of the A/CC will review agreements and make a recommendation in each instance as promptly as possible. Hence appropriate planning is necessary to prepare a draft of the proposed agreement and facilitate review by all requisite parties.

    • If invited, proponents of linkage agreements should plan to present a brief summary of the rationale, benefit, and substance of activities to be involved in the Agreement at the A/CC meeting.

    • The A/CC advises the Dean of ISP whether an agreement should be pursued.

 

5. Obtaining Necessary Signatures

    • Following approval by ISP, A/CC and Office of General Counsel, the proposing MSU unit should prepare original bond paper copies of the agreement equivalent to the number of signatories.

    • The proposing MSU unit should obtain all MSU department and college signatures on each of the original documents of the Agreement prior to forwarding them to the Dean of ISP for signatures. The only required signature is that of the Provost. Some of our international partners, however, may wish to include the President's signature. Once all MSU signatures have been obtained, the Agreement documents will be returned to the contact person of the sponsoring MSU unit. It is the responsibility of the unit to forward the MSU signed documents to the partner institution for appropriate signatures.

     

7. Return of Signed Agreements

After the documents have been reviewed, approved, and signed by the relevant parties at MSU and the international partner institution, the sponsoring MSU unit should return one original to ISP's Office of the Dean, retain one original for the department/college files and forward one (or more) original(s) to the international partner.

Once returned to ISP, details of the Agreement will be entered into the International Agreement Database and subsequently filed.